The CHIETA Integrated Management System (IMS) is a cutting-edge online platform designed to streamline the management of skills development initiatives across South Africa. Serving as a vital tool for employers, Skills Development Facilitators (SDFs), and other stakeholders, the IMS platform simplifies grant applications, learner management, and organizational interactions. Whether you’re applying for Mandatory or Discretionary Grants, the IMS portal ensures efficient and transparent processes.

What is CHIETA IMS?

The CHIETA Integrated Management System (IMS) is a user-friendly portal enabling stakeholders to access and manage CHIETA-related activities. Through this platform, users can:

• Apply for Mandatory and Discretionary Grants.
• Manage learner data.
• Connect with Skills Development Providers (SDPs), assessors, moderators, and other stakeholders.
• Link their organizations for grant-related activities.

Accessing the IMS Portal

You can access the IMS portal in two ways:

1. Visit the official CHIETA website: www.chieta.org.za and click on “Stakeholders Login.”
2. Directly navigate to the IMS portal: ims.chieta.org.za.

The portal is compatible with all major web browsers and can also be accessed via mobile devices.

Features of the CHIETA IMS

1. SDF Registration

• New users must register by completing a simple online form using their email address as the username.
• Password recovery is available via the “Forgot Password” feature.

2. Organization Linking

• Once registered, SDFs can link their profiles to organizations using details such as the Skills Development Levy (SDL) number, organization name, or registration number.
• This step is crucial for initiating grant applications.

3. Mandatory Grant Application

• Initiate applications by uploading an SDF Appointment Letter and completing forms for organizational details, training, skills gaps, and financial plans.
• All mandatory documents must be uploaded in PDF format before submission.

4. Document Management

• Upload and download mandatory files, such as Workplace Skills Plan (WSP) templates, directly on the portal.
• Ensure accuracy before submission, as changes cannot be made post-submission.

5. Data Validation and Reporting

• Validate captured data and correct any errors before submitting.
• Generate reports for training details, hard-to-fill vacancies, and skills gaps to support your application.

How to Apply for Mandatory Grants

Follow these simple steps to apply for Mandatory Grants on the IMS portal:

1. Log in to your SDF profile. If your profile is inactive (red), complete the activation process by providing all necessary details.
2. Link your organization using the SDL number or registration details.
3. Navigate to the Mandatory Grants section and click “Apply.”
4. Upload required documents, including the SDF Appointment Letter.
5. Complete all tabs for client details, organization data, and training information.
6. Validate your application and address any flagged errors.
7. Submit the final application.

Benefits of Using the CHIETA IMS

• Efficiency: The portal digitizes and simplifies traditionally manual processes.
• Transparency: Users can track their applications in real-time.
• Accessibility: Available across various devices, ensuring flexibility for all stakeholders.
• Compliance: The system ensures that users meet CHIETA’s mandatory grant application requirements.

Tips for Seamless Use

1. Update Details Regularly: Ensure all organizational and SDF details are current to avoid application delays.
2. Prepare Documents: Upload only PDF files to meet system requirements and avoid errors.
3. Review Before Submission: Double-check your application for accuracy as changes cannot be made post-submission.
4. Leverage Support: Refer to the Integrated Management System User Manual for step-by-step guidance.

Frequently Asked Questions

Q: What is required to access the IMS portal?
A: You need a registered account and an active SDF profile. New users can register directly on the portal.

Q: Can I edit my application after submission?
A: No. Ensure all details are correct before final submission, as changes are not allowed afterward.

Q: What documents are mandatory for grant applications?
A: The SDF Appointment Letter and other required files, as indicated in the portal.