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Q:Integration of existing procurement systems and the CSD are causing OoS not to make payments.
ICT Service providers should be requested to ensure integration as soon as possible. The online CSD interface should be used to verify supplier information prior to awarding any business to suppliers.
Q:Importing of supplier records into existing procurement systems – will this data be uploaded regularly?
There are three ways of using the CSD:
1.Real time data transfer: Accessing the CSD real time via web services to verify supplier information.
2.Batch periodic data file upload: Updates of new suppliers as well as status changes of existing supplier records are available for downloading daily. ICT service providers should ensure that the supplier records are updated on the existing systems daily.
3.Manual capturing of data extracted from CSD to other systems: Supplier records can be obtained from the CSD online search functionality and provided to all OoS at any time from any web browser. Supplier information can then be captured manually on the existing system and the supplier record attached as proof of compliance.
Q: We have an agreement with the CIPC system. Must we continue with that contract?
All existing contracts should be honoured. Where possible, integration should be established. If suppliers provide the same services that the CSD provides, these services should not be renewed.
Q:If we pay a supplier with petty cash, must the supplier be registered on the CSD? Please refer to Instruction Note 4A, issued 25 May 2016, point 3.3: Transactions concluded through petty cash, sundry payments and foreign suppliers with no local registered entity may be concluded even if the supplier is not registered on the CSD.
Q:How would we manage our own supply chain processes in the department if a user is only using one supplier?
The department must manage this.
Q: How do we deal with emergencies in the event that the system is down?
According to SCM Instruction 4 of 2016, departments may issue contracts in the event of emergencies. Suppliers issued such contracts are given 7 days after date of contract issue to register on CSD.
Q:When is the department of Government printers gettingon-board? They are on board already.
Q:Currently we have awarded a contract. Must we disqualify the supplier if we did not put in special conditions that suppliers must be registered on CSD?
No, do not disqualify suppliers. Rather inform suppliers to register on CSD in order to be compliant when making payments.
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